Budget Office

Budget Office org struc 2015

SPECIFIC DUTIES AND RESPONSIBILITIES

LOURDES T. VALLEJOS
ADMINISTRATIVE OFFICER V
BUDGET OFFICE DESIGNATE
JRMSU, Main Campus, Dapitan City

    1. Prepares Operating Budget of the Campus from GAA and for the Internally Generated Income
    2. Records allotment received from DBM and Appropriations from the Operating Budget duly approved by the BOR. Separate registries shall be maintained by Funds and by Allotment class of expenditures per Programs/Projects/Activity (P/P/A), to wit:
      1. Registry of Allotments, Obligations and Disbursements-Personnel Services (RAOD-PS)
      2. Registry of Allotments, Obligations and Disbursements – Maintenance and Other Operating Espenses (RAOD-MOOE)
      3. Registry of Allotments, Obligations and Disbursements – Financial Expenses (RAOD-FE)
      4. Registry of Allotments, Obligations and Disbursements – Capital Outlay (ROAD-CO)
    3. Prepares Obligation Slip/Budget Utilization Request and certifies as to the availability of allotment.
    4. Submits Budget Accountability Reports, such as:
    5. Financial Accountability Report 1-Statement of Appropriation Allotment Obligation Disbursement and Balances;
    6. Financial Accountability Report 1A-Summary of Appropriation Allotment Obligations Disbursement and Balances by Object Expenditures;
    7. Financial Accountability Report 1B-List of Allotments and Sub Allotments;
    8. Financial Accountability Report 2-Statement of Approved Budget, Utilizations, Disbursements and Balances;
    9. Financial Accountability Report 2A – Summary of Approved Budget, Utilizations, Disbursements and Balances by Object Expenditures.

 

ROSEMARIE J. SAGARIO
BUDGET OFFICE CLERK
JRMSU, Main Campus, Dapitan City

  1. Encoding and checking Summary of Approve Budget Utilization and Disbursement by Object of Expenditures (Trust Fund).
  2. Encoding and checking Statement of Allotment, Obligations and Balances (Trust Fund).
  3. Encoding and checking and Checking Registry of allotments and Obligations (Trust Fund).
  4. Encoding and Checking Accounts Payable (Trust Fund).
  5. Making adjustment in overstatement/understatement of obligations (Trust Fund) through NORSA.
  6. Release of obligations from budget office to accounting office.
  7. Receiving of PR, PO, and other documents for obligations.
  8. Release of other documents from budget office to other offices within JRMSU Main Campus.
  9. Preparing obligations when the budget officer is on official travel.
  10. Closing obligation status to disbursement (Trust Fund).
  11. Performed other clerical works and other reports as directed by the head of office.

 

CHERRY MAE D. BAES
BUDGET OFFICE CLERK
JRMSU, Main Campus, Dapitan City

  1. Posting the amount paid to the obligation request to make it equal to the amount obligated per vouchers and payrolls for the month of March to June.
  2. Encoding and Checking Registry of Allotments and Obligations.
  3. Encoding and Checking Accounts Payable (General Fund).
  4. Checking the Report of Check Issued and segregating to Personal Services, MOOE and Capitan Outlay (General Fund).
  5. Making adjustments for understatement/overstatement of Obligation (General Fund) through NORSA.
  6. Releasing of documents to the Accounting Office.
  7. Receiving documents from other campuses.
  8. Preparing obligation when the Budget Officer is on travel.
  9. Performed other clerical works.